SALTS Job Board
Finance Manager
Description
Reports to: Executive Director
Status: Full-time Permanent
Supervision Given: Part-time Finance Clerk
Job Summary:
Ensures the financial health of the Society by developing and maintaining accurate financial policies, procedures and transaction records. Hybrid work model with flex time. Standard office hours are 8 am to 4:30 pm, Monday to Friday at 451 Herald Street, Victoria BC. Must be legally entitled to work in Canada.
About SALTS and Our Mission:
SALTS is a non-denominational Christian organization that provides youth mentorship on tall ships. Each year, 1700 young people (ages 13-25) receive “sail and life training” aboard one of our two schooners. SALTS Board, staff and crew members must be deeply committed to our mission: “to develop the spiritual, relational, and physical potential of young people through sail training, shipboard life and associated activities in a Christian environment.” SALTS currently has 25 full-time, year-round employees and an annual operating budget of ~$3.3 million. To learn more about SALTS, please visit www.salts.ca.
Essential Functions and Accountabilities:
- Ensure accuracy of core financial data in QuickBooks Online
- Implement month end procedures including bank and investment reconciliations
- Account for, reconcile, and monitor endowments and bursaries on a monthly basis
- Reconcile interfund balances monthly
- Prepare monthly journal entries including recurring prepaids, amortization, accruals, and correcting entries
- Maintain inventory and sales records of donated boats
- Cashflow management
- Prepare and file monthly PST returns, quarterly GST returns, quarterly and annual WorkSafe returns, annual Canadian and USA tax returns, annual report to the BC Registrar
- Revenue reconciliation reporting – database to QuickBooks Online
- Prepare monthly budget versus expenditure reports and internal financial statements on a timely basis
- Create and monitor annual budget
- Advise the Executive Director on matters related to financial health and budget goals
- Prepare semi-monthly in-house payroll and maintain confidential payroll records
- Prepare and remit semi-monthly source deductions to CRA, and monthly RRSP contributions
- Maintain records for Group Benefits Plan, serving as Benefits Administrator
- Prepare annual T4’s & T4 Summary and file with the CRA
- Manage other payroll related matters including compliance with the Canada Labour Code, tracking taxable benefits, expense reimbursements and maintenance of employee leave / hours worked
- Maintain a current set of financial policies and procedures which is accessible to the Executive Director
- Communicate with auditors and co-ordinate annual financial statement audit
- Prepare year-end working papers and supporting documentation as required by auditors
- Supervise Finance Clerk who is responsible for Accounts Receivable, deferred revenue, Accounts Payable, credit card reconciliations, and SALTS-branded merchandise
Other Duties:
- Assist other team members with their responsibilities if/when necessary, such as answering occasional phone calls, assisting a guest, helping at a SALTS event or assisting in communications during an emergency on board our schooners
- A satisfactory criminal record check is an employment requirement and must be updated when requested
- Assume other responsibilities as specified by the Executive Director
Knowledge and Skills:
- Proven experience in a financial management role
- Excellent working knowledge of Quickbooks Online and Microsoft Office 365, especially Excel
- Ability to plan, organize and effectively manage multiple priorities
- Ability to identify workflow and process improvements utilizing technologies to drive efficiencies and change
- Strong attention to detail
- Strong interpersonal skills and a cooperative, friendly attitude
- Professional and courteous phone manner
- Good written and verbal communication skills
- Experience working with a charitable or non-profit organization and familiarity with Canada Revenue Agency guidelines for Registered Charities is an asset
Education:
- CPA designation preferred but any accounting training is an asset
- Minimum of five years industry experience for undesignated candidates
Timeline:
Closing date January 12/2025 or as soon thereafter as a suitable candidate is found.
Non-salary benefits: 5% employer RRSP contribution, group benefits/extended health plan, and paid vacation
Compensation
$54,000.00 - $86,000.00 per year